HOW TO MAKE THE

UNION PACIFIC RAILROAD COMPANY

PAY YOU EVERY CENT THAT IS RIGHTFULLY YOURS.

 

WHAT ARE THE GAME RULES?

 

THE TRAINMEN'S CLAIM PROCESS

 

1.       YOU HAVE 90 DAYS FROM THE DATE OF THE OCCURRENCE TO SUBMIT A CLAIM.

2.       THE CARRIER HAS 90 DAYS TO EITHER PAY OR DENY YOUR CLAIM.

3.       YOUR CLAIM IS DENIED, YOUR LOCAL CHAIRMAN HAS 90 DAYS TO SUBMIT THE DENIED CLAIM TO A CARRIER REPRESENTATIVE FOR CONFERENCING

(FORM 10). IT IS VERY IMPORTANT TO GET ALL DENIED CLAIMS TO YOUR LOCAL CHAIRMAN AS SOON AFTER THE DENIAL AS POSSIBLE (SEE ATTACHMENT: CLAIMS PROCESSING - THE MEMBER'S RESPONSIBILITY). REMEMBER, YOU CAN'T GIVE YOUR LOCAL CHAIRMAN TOO MUCH INFORMATION. HE/SHE WILL DECIDE WHAT IS NEEDED TO SUBMIT WITH YOUR CLAIM.  YOUR WORK ENDS HERE.

4.       IF THE CLAIM IS DENIED BY THE CARRIER REPRESENTATIVE, THE LOCAL CHAIRMAN MAY SUBMIT YOUR CLAIM TO THE GENERAL COMMITTEE FOR FURTHER HANDLING (ARBITRATION). THE GENERAL COMMITTEE HAS 1 YEAR FROM THE DATE THE CLAIM WAS DENIED BY THE CARRIER REPRESENTATIVE TO ARRANGE A PUBLIC LAW BOARD (PLB). ARRANGEMENTS FOR A PLB ARE MADE JOINTLY WITH THE CARRIER. UNFORTUNATELY, "THE PARTIES [UP & SMART-TD] MAY BY AGREEMENT IN ANY PARTICULAR CASE EXTEND THE ONE YEAR PERIOD..." AT ANY POINT THROUGHOUT THE PROCESS EITHER THE LOCAL CHAIRMAN, OR THE GENERAL COMMITTEE, CAN DECIDE YOUR CLAIM DOES NOT MERIT FURTHER PROCESSING. A DECISION OF THIS TYPE MIGHT RESULT IF A CLAIM IS AMBIGUOUS, IF THERE IS INSUFFICIENT SUPPORTING INFORMATION, OR IF THE CLAIM DEALS WITH A NEW SITUATION AND IT IS FELT THE INCIDENT OF YOUR CLAIM ISN'T STRONG ENOUGH TO GET A FAVORABLE PLB RULING. IF A DECISION IS MADE TO DISCONTINUE PROCESSING YOUR CLAIM, YOU WILL BE NOTIFIED. GENERALLY, GOOD CLAIMS WILL BE FULLY PROCESSED.

 

AS YOU CAN SEE, THIS CAN BE A VERY LENGTHY PROCESS.

IT IS VERY IMPORTANT NOT TO GET DISCOURAGED. IF YOU GET A CLAIM BEFORE A PLB, YOU MIGHT HAVE PAVED THE WAY FOR FAVORABLE NEGOTIATIONS IN THE FUTURE.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

  

 

 

 

WHAT PART DO YOU PLAY?

THE MEMBER'S RESPONSIBILITY

 

TO BETTER ENSURE THAT YOUR APPEAL OF A DENIED CLAIM IS SUCCESSFUL, PLEASE USE THE FOLLOWING PROCEDURE.

 

I.  INCLUDE IN YOUR CLAIM

A.       WHAT ARE YOU CLAIMING? (RUNAROUND, OFF ASSIGNMENT, WHAT WORK, ETC.)

B.       WHEN DID IT HAPPEN? ALL TIMES AND DATES FROM START TO FINISH.

C.       WHERE DID IT HAPPEN? ALL STATIONS, ALL MILE POSTS, CIRCS, YARDS AND TRACKS.

D.      WHO/WHAT AUTHORIZED IT? (MTO, DISPATCHER, WORK ORDER, ETC.)

E.       IF APPROPRIATE, STATE WHY THE ACTION RESULTING IN THE CLAIM HAPPENED.

 

II. ON THE DAY YOU MAKE YOUR CLAIM

 

A.       MAKE A COPY OF BOTH THE CLAIM AND THE WORKING TIMESLIP FOR THE DATE OF THE CLAIM. IF RELATIVE STATUS (RUNAROUNDS, EARNINGS) IS A PART OF THE CLAIM, MAKE A COPY OF A BOARD INQUIRY FOR THE DATES INVOLVED. (EXAMPLE: SP317, RT70, SHOWING ALL ACTIVITIES OUT OF TUCSON ON TUCSON/EL PASO POOL FOR 02/15).

B.       SAVE ALL PAPERWORK THAT SUPPORTS THE CLAIM, INCLUDING CALL SHEET, LISTS OR WORK ORDERS.

C.       MAKE A WRITTEN STATEMENT DESCRIBING WHAT TOOK PLACE IN CASE YOU HAVE TO EXPLAIN YOUR CLAIM TO YOUR LOCAL CHAIRMAN MONTHS LATER.

 

III. INFORMATION YOUR LOCAL CHAIRPERSON NEEDS TO PROCESS CLAIMS (YOU CAN'T SUPPLY TOO MUCH INFORMATION)

 

A.       UNDER ASSIGNMENT LIST BOARD, POOL & SPACE, OR JOB, AND TRAIN ID.

B.       COPY OF ANY DOCUMENTS YOU SAVED UNDER II, A & B (ABOVE).

C.       COPY OF THE CLAIM.

D.      COPY OF THE ANY PAY SHEET RELATING TO THIS CLAIM. DENIALS SHOW ON YOUR PAY STUBS.

 

IV. ASSEMBLE THE DOCUMENTATION, ONE PACKAGE PER CLAIM, AND LEAVE IN THE UNION BOX FOR YOUR LC OR SCAN AND UPLOAD TO “NEW CLAIM FORM” ON OUR WEBSITE (SMART-TD-AZ.ORG).

THIS IS WHAT YOUR LOCAL CHAIRPERSON NEEDS FROM YOU TO PROCESS YOUR CLAIM. A CLAIM SUBMITTED WITHOUT THE NECESSARY SUPPORTING DOCUMENTATION/ INFORMATION IS DOOMED TO FAIL. IF THE CLAIM IS IMPORTANT TO YOU, HELP GET IT PAID.

 

 

 

SOME PROVEN GAME PLANS

EXAMPLES, SAMPLES, HOW TO'S

 

ALL CLAIMS BELOW APPLY TO BOTH PRE AND POST 1985 TRAINMEN. IF YOU ARE UNSURE ABOUT A CLAIM ASK YOUR LOCAL CHAIRMAN. IN THE EXAMPLES, WORDS IN (PARENTHASES) SHOW WHERE YOU WOULD SUBSTITUTE YOUR INFORMATION, WHICH IS NEEDED BY EITHER TIMEKEEPING TO PAY THE CLAIM, OR YOUR LOCAL CHAIRMAN (LC) TO PROCESS THE CLAIM. WHEN IT SAYS (POSITION) INSERT CONDUCTOR, BRAKEMAN, FLAGMAN, LOOKOUT, ETC WHEN YOU FIND (BOARD/POOL, SPACE) IN A CLAIM EXAMPLE, THE LC IS LOOKING FOR EITHER THE BOARD OR THE POOL AND THE SPACE ASSIGNED, I.E. RT71, SPACE TT23. WHERE YOU SEE (TRAIN/JOB ID) SHOW EITHER THE TRAIN, OR THE JOB ID, WHICHEVER APPLYS.  "SUPPORTING DOCUMENTS" SHOWS WHAT INFORMATION YOU SHOULD GATHER AT THE TIME OF THE OCCURRENCE AND KEEP TO TURN OVER TO YOUR LC IF THE CLAIM IS DENIED (AS WELL AS ITEMS LISTED IN ATTACHMENT "CLAIMS PROCESSING," ITEM III).

 

HOW TO CREATE A HEAT TICKET:

FROM THE MY U.P. SCREEN:

CLICK ON:

·        + MENU

·        + CREW

•         TIMEKEEPING SERVICE CENTER

·        FOR A NEW TICKET:

•         (CLICK HERE TO OPEN AN NEW TICKET FOR TE&Y)

•         UNDER TICKET INFORMATION

•         MESSAGE

•         PUT CLAIM INFORMATION

•         TIMESLIP NUMBER

•         CLAIM DATE

•         SELECT CATEGORY

•         LOCAL CHAIRMAN INFORMATION

•         CLICK ON THE +

•         EMPLOYEE ID:  0409052

•         NAME:  SULLIVAN, DAVID

•         USER ID: OTEU601

•         CLICK ON SUBMIT

 

 

 

 

 

 

 

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